Please review the current University guidelines relating to events before submitting this request https://covid19.yale.edu/campus-life/events-gatherings-meetings If you would like to view the rooms that are available to request for reservation, please view our slideshow: https://westcampus.yale.edu/west-campus-conference-event-facilities Event Information Event Name * Event Type * Symposium Seminar Workshop Meeting Conference Retreat Training Session Other Event Description Please note all attendees must currently be members of the Yale community or comply with the visitor policy. Estimated Number of Attendees * Start of Event Will Attendees be charged for this event? * Yes (Site fee will apply) No Date * Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Day Day12345678910111213141516171819202122232425262728293031 Year Year2022202320242025 Staff Arrival Time * Hour Hour123456789101112 : Minute Minute000102030405060708091011121314151617181920212223242526272829303132333435363738394041424344454647484950515253545556575859 am pm Start Time * Hour Hour123456789101112 : Minute Minute000102030405060708091011121314151617181920212223242526272829303132333435363738394041424344454647484950515253545556575859 am pm End of Event Ending Time * Hour Hour123456789101112 : Minute Minute000102030405060708091011121314151617181920212223242526272829303132333435363738394041424344454647484950515253545556575859 am pm Room Request(s) Room Selections * Lobby (Please note: Use of the lobby is for registration purposes only) Grace Murray Hopper Auditorium (capacity: 220) Event Room A (capacity: 120-around round tables) Event Room B (capacity: 80-around round tables) Small Conference Room 204 (capacity: 10-around a conference table) Conference Room 208 (capacity: 25-around a conference table) Small Conference Room 214 (capacity: 14-around a conference table) Conference Room 218 (capacity: 30-classroom style) Conference Room 216 (capacity: 20-classroom style) Unsure, please contact with options Webcasting * Yes No If you would like your seminar or lecture to be captured and webcast to audiences using their computer, please receive permission from the speaker(s) prior to the event. Are you planning a poster session? * Yes No Posters sessions are only permitted within the Event Rooms. Posters are not allowed in the lobby before 3pm. Audio/Visual information A/V Services Required? * No Yes A/V requirements A/V Technician requested * West Campus A/V Room(s) Requiring A/V Equipment: * Grace Murray Hopper Auditorium Dining Room A Dining Room B Room 218 Room 220 Room 214 Room 204 Room 208 Audio/Visual Needs Microphones Camera for Zoom use Check all that apply. A/V Equipment Agreement * No Yes I understand that for all rooms other than the auditorium, I need to supply a laptop and the appropriate adapter. *All rooms have VGA connections, some also have HDMI. Video or Audio Conferencing * No Yes Conferencing information Conference Type: Conference call Video conference Far End Contact information Please contact Jose De La Cruz to discuss options. Catering Do You need your event to be catered? * No Yes Catering needs All catering services must be provided by Yale Hospitality. For events of 40 or more attendees, please email Beth Ferguson with Yale Catering. Catering needs for less than 40 attendees, please contact Jordan M Williams. Please give at least 2 weeks notice, events with under 10 days notice cannot be guaranteed. Miscellaneous/Special Requests Requestor information Yale Unit or Department * Contact Name * Please enter first and last names. Email * Work Contact Number * Cell Contact Number Charging information COA * Requests will not be considered without valid charging instructions. Must be YD or gift account, grant accounts cannot be used. Special Requirements From time to time we would like to take photographs of conference center events to highlight the Yale community. Where individuals are identified, you will be asked to sign a release form. Please consider adding your event to the West Campus calendar here. Agree to terms * I understand that submitting this inquiry form does not guarantee availability of the facilities at the date and time requested. I agree that I have reviewed and will abide by all current COVID eventguidelines. CAPTCHAThis question is for testing whether or not you are a human visitor and to prevent automated spam submissions.