If you would like to view the rooms that are available to request for reservation, please view our slideshow. Event Information Event Name * Event Type * Symposium Seminar Workshop Meeting Conference Retreat Training Session Other Event Description Please note if any attendees are non-Yale. Estimated Number of Attendees * Start of Event Will Attendees be charged for this event? * Yes No Date * Month MonthJanFebMarAprMayJunJulAugSepOctNovDec Day Day12345678910111213141516171819202122232425262728293031 Year Year2016201720182019 Staff Arrival Time * Hour hour123456789101112 : Minute minute000102030405060708091011121314151617181920212223242526272829303132333435363738394041424344454647484950515253545556575859 am pm Start Time * Hour hour123456789101112 : Minute minute000102030405060708091011121314151617181920212223242526272829303132333435363738394041424344454647484950515253545556575859 am pm End of Event Ending Time * Hour hour123456789101112 : Minute minute000102030405060708091011121314151617181920212223242526272829303132333435363738394041424344454647484950515253545556575859 am pm Room Request(s) Room Selections * Lobby (Please note: Use of the lobby requires special permission) Grace Murray Hopper Auditorium (capacity: 250) Event Room A (capacity: 120) Event Room B (capacity: 80) Video Conference Room 204 (capacity: 12) Conference Room 208 (capacity: 26) Small Conference Room 214 (capacity: 16) Distance Learning Room 218 (capacity: 40) Theater-style Conference, Room 220 (capacity: 48) Upper Lounge Unsure, please contact with options Webcasting * Yes No If you would like your seminar or lecture to be captured and webcast to audiences using their computer, please receive permission from the speaker(s) prior to the event. Are you planning a poster session? * Yes No Posters sessions are only permitted in event rooms A and B. Audio/Visual information A/V Services Required? * No Yes A/V requirements A/V Technician requested * West Campus A/V (Chris D'Addio: firstname.lastname@example.org) A/V Contact Name: * Please provide the fullname for the A/V contact. A/V Contact Phone Number: * Please provide the phone number of the A/V contact. Room(s) Requiring A/V Setup: * Grace Murray Hopper Auditorium Dining Room A Dining Room B Video Conference Room Distance Learning Room Small Conference Room Theater-style Conference Room Conference Room 208 Time By Which Equipment Should Be Setup: * Hour hour123456789101112 : Minute minute000102030405060708091011121314151617181920212223242526272829303132333435363738394041424344454647484950515253545556575859 am pm Audio Needs Podium/Microphone Wireless Lavaliere Microphone Panel Microphones Q&A Microphones Check all that apply. How many panel microphones are needed? * 1 2 3 4 5 6 Video or Audio Conferencing * No Yes Conferencing information Conference Type: Conference call Video conference Far End Contact information Please call 203.737.4036 to arrange any video conference and to conduct a pre-test. The IP address for West Campus is 126.96.36.199. Catering Do You need your event to be catered? * No Yes Catering needs All catering services must be provided by Yale Hospitality. For events of 40 or more attendees, please contact Yale Catering at 203.432.1881. Catering needs for less than 40 attendees, please contact Donna Hall at 203.737.4922. Please give at least 2 weeks notice, events with under 5 days notice cannot be guaranteed. Miscellaneous/Special Requests Requestor information Yale Unit or Department * Contact Name * Please enter first and last names. Email * Work Contact Number * Cell Contact Number Charging information Workday Charging Instructions * Requests will not be considered without valid charging instructions. You will be informed of any charges before they are processed. Special Requirements West Campus Administration will provide a brief welcome to your event on the electronic signs in the Conference Center. From time to time we would like to take photographs of conference center events to highlight the Yale community. Where individuals are identified, you will be asked to sign a release form. Agree to terms * I understand that submitting this inquiry form does not guarantee availability of the facilities at the date and time requested.